PRE-REGISTRATION

If a pre-registered player withdraws prior to the published close of the Season Final Registration, a refund of the pre-registration fee paid of $100 (for MiniMites/6U), $125 (for Mites/8U) and $250 (for Squirt/10U, Peewee/12U, Bantams/14U and JrGold/16U) less a $25 processing fee will be given provided a written request to withdraw is sent before the close of the Season Final Registration.

SEASON FINAL REGISTRATION

WAHC’s formal refund policy applies in all cases when a registered player wishes to withdraw from the program. This policy was adopted with consideration that Minnesota Hockey requires its affiliates to have a consistent refund policy regardless of the circumstances, and that the WAHC incurs costs almost immediately after a player is registered. Many of these costs are not refundable to WAHC by the district or USA Hockey; therefore, we cannot refund them to the player.

Once a decision to withdraw is made, it is the member’s responsibility to immediately notify the WAHC administrative assistantAdministrator (email administration@woodburyhockey.com) with a written request for a refund, if applicable.

Refunds are only granted based on the following: 

• If a player withdraws before tryouts/assessments, a full refund of the player fee paid to date minus an administrative fee of $100 (for MiniMites/6U), $125 (for Mites/8U) and $250 (for Squirt/10U, Peewee/12U, Bantams/14U and JrGold/16U) will be given.

• If a player withdraws after tryouts, no refund will be given except for a season ending injury(supported by a signed Doctor’s note) or a relocation where the primary residence of the player, as registered with USA Hockey is outside of the WAHC boundary. .A refund of the player fee paid through the date of withdrawal minus an administrative fee set forth in the chart below will be given.

For example: If a Peewee level play experiences a season ending injury during the month of November, the refund due would be the amount paid to the WAHC up to that date (including PreRegistration fee along with the full season payment (if paid in full) or the total of the payment plan payments) MINUS the administrative fee for the PW level of $509.00.

• Suspensions do not qualify for refunds.

Volunteering is an important contributor to our program. The efforts of volunteerism control the cost we must charge our players. It is a requirement for the MiniMite/6U, Mite/8U, Squirt/10U, Peewee/12U and Bantam/14U  levels to contribute 12 volunteer hours per family or pay a $690 buy-out fee at the time you register (not at the end of the season).

Volunteering can include working tournaments, photo shoots, head coaching, assistant coaching, (each team will be granted 12 volunteer hours  for the head coach and 36 additional hours for 2 assistants and a manager or 3 assistants, with coaches deciding who receives credit).

Working the time clock, scorebook or penalty box doors during your regular season games or during the Mite Jamboree DOES NOT count toward your 12-hour requirement. If you do not complete 12 hours, the Club will charge $100 an hour for uncompleted hours. If a family’s unworked volunteer hours are not paid in full by April 30th, the next season’s ice fees must be paid in full up front by August 31st. (This would not apply if special arrangements have been made and agreed to.)

Families will be assessed an additional penalty of $100 per hour for each hour missed due to last minute cancellations. Paying for missed volunteer hours DOES NOT reduce your hours toward your 12-hour requirement. The Volunteer Director will be allowed to determine exceptions to the penalty policy.