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Woodbury Area Hockey Club

Where Do I Start?

New to Team Management?  ...and wondering what to do first? 

Following is a Quick Guide to SETTING UP YOUR TEAM PAGE.  It includes the basic features / formatting tools that will get your Team Page setup and organized in no time.  You can SEE a few of these HOW TOs by viewing our step-by-step tab at left.

 

Please Note:
SportEngine Help Center has step-by-step instructions and on-demand videos to help as well.  You can link to the SporEngine Help Center here:  https://help.sportsengine.com/en#_ga=2.150933556.34141511.1630590643-896481410.1564615960. 

 

BUILD YOUR TEAM HOMEPAGE: 

 

 

 

  1. FORMATTING FEATURES

    1. Design it by using LAYOUT CONTAINERS – and then adding PAGE ELEMENTS

    2. Expand it by using ADD NEW PAGE

 

  1. CONTENT

    1. Add CONTACTS:Coaches, Team Managers, Scrimmage Coordinators

    2. Add NEWS FEED:

    3. Add SINGLE PHOTO/PHOTO GALLERY /

    4. Add LINK(S) TRAINING VIDEO, RINK FINDER, D8 Stick Stats, MN Hockey, etc.

    5. CALENDAR Updates:Add EVENT for Team Parties, Reservation Deadlines/Reminders, Tournaments


SET UP SUBPAGES
 

  1. TOURNAMENTS

    1. Tournament Dates, Location / Add MAP

    2. Hotel Information / Add MAP

    3. Add LINK to tournament webpage

    4. TShirt Order Details – Add DOCUMENT for order, etc.

 

  1. HOME GAME VOLUNTEERS

    1. Use TABLE element

 

  1. OTHER:Forms –

    1. LINK to WAHC Manager page for CONSENTS & CODE of CONDUCT forms

 

  1. BUDGET (Private Permissions)

    1. Link Document or Use TABLE element to post Budget

    2. Set Page to PRIVATE add Profiles for Team Members

 


SET UP TEAM ROSTER

 

  1. Add PLAYER, First Name, Last Initial – INSERT SINGLE PHOTO

  2. Add COACH

  3. Sending an Email to your TEAM ROSTER

 

GAME SCHEDULE MANAGEMENT  

 

  1. Add GAME

  2. Add SEASONS for REGULAR SEASON, SCRIMMAGES and TOURNAMENTS

  3. ENTER BOX SCORES

 

 

 

I Have My Team Page Set-Up.  Now What?

Following is a QUICK LIST of some of the general Team Management responsibilities - intended to give you a snap-shot of the Team Manager Season To Dos. 

The MANAGER sub-pages at left include helpful links and information for many of these responsibilities.

 

TEAM PAGE MANAGEMENT: 

  1. Refer to above...Setting Up Your Team Page.

FOLLOW-UP on COACH & PLAYER ROSTERING REQUIREMENTS

WAHC Registrar: registrar@woodburyhockey.com)

  1. Coaches: USAHockey Registrations & Background Screenings & SafeSport traingin due ASAP and BEFORE 12/31.

  2. By 12/31 – ALL COACHES must be properly rostered to continue to coach

Players: Birth Certificates, Waivers & International Transfers due before they can be rostered.

HOCKEY FORMS MANAGEMENT

Go to:  http://www.woodburyhockey.com/page/show/684115-forms

  1. USA Hockey Consent to Treat Forms included w/online registration

  2. Parent & Player Code of Conduct included w/online registration

  3. WAHC Grievance/Incident Form (See Blue Book-Appendix)

 

TOURNAMENT PREPARATIONS

  1. Contact Tournaments and update your email/phone contact with them

  2. Confirm Team Room Block details and follow-up with Team

  3. Review each Tournaments Roster Submission Deadlines, TShirt ordering, etc. and coordinate with Team families.

 

PREPARE TEAM BUDGET

  1. Consider Extra Costs including:

  • Extra Tournaments (Club pays for (various-see Blue Book) (# + Districts-if Districts)
  • Cost of Scrimmages (ice and referees)
  • Cost of Team Travel
  • Cost of Team Socials
  • Admin Cost (labels, parent cards, player cards, etc.)

  1. Reimburse Club from Team Slush Fund for any extra Tournaments paid for by Club

 

TEAM SCHEDULE MANAGEMENT:  Scrimmages, Tournaments & Game Changes

WAHC Ice Scheduler:  woodburyscheduler@avario.com

  1. See Ice Scheduling Page for Forms and Directions:http://www.woodburyhockey.com/page/show/794320-wahc-ice-scheduling

    1. To Schedule Home Scrimmages: ttp://www.woodburyhockey.com/page/show/794339-scrimmage-submission-page Hotel Information / Add MAP

    2. Tournaments added by Team

      http://www.woodburyhockey.com/page/show/794340-tournament-submission-form

    3. Rescheduled District 8 Games
      http://www.woodburyhockey.com/page/show/794347-district-game-reschedule-form

      Note:  District 8 Game Reschedule Form at:  http://www.stickstats.com/?page_id=403 must be completed.

    4. Practice Trade:

       http://www.woodburyhockey.com/page/show/794345-practice-trade-form

    5. Scrimmages out of state: Require approval from our District. Please complete the Interstate Travel Request (online) form  found on the D8 website.

SCHEDULING & PAYING REFS for SCRIMMAGES (scheduled by teams)

WAHC Referee Scheduler:  Pete Stuckert  (pete.stuckert@comcast.net)

  1. Complete Request for Game Officials Form

  2. Go to:http://www.woodburyhockey.com/page/show/684124-request-for-officials for form and instructions

  3. Referees are paid by the Team directly at game time.

 

PREGAME PREP

  1. Prepare Roster & Coach Labels for Scorebook

  2. Arrange for / Confirm Home Game Volunteers for Clock, scorebook & penalty box

  3. Distribute Score Sheets to opposing Team, Referees and your Coach after game.


GAME STATS MANAGEMENT  

  1. Report/Record Game Scores to

  • District 8 Stickstats-Complete Online Game Results Form:

      Go to:  http://www.stickstats.com/?page_id=390

  • WAHC game tracker (if implemented) and

  • Team Page:Enter Box Scores

  1. Track Statistics as Coach requires.

     

ARRANGE FOR TEAM VOLUNTEERS

  1. Locker Room Monitors – per USAHockey/MN Hockey SafeSport Requirements & WAHC Policy

  2. GAME Day:Clock , Scorebook, Penalty Box

     

ASSIST WITH Coordinating/Implementing WAHC INITIATIVES

Academic All Star Awards, Player Awards / MN Hockey Awards / H.S. Youth Nig